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A
simple way to reduce A4 (portrait) to half page (landscape) for an
8-page document is:
- Prepare
the newsletter as A4 size in MS Publisher, with portrait orientation, 1 sheet for each of the
final pages; set layout
guides (Arrange
> Layout Guides)0.5 - 0.8 cm, bottom 1.0 cm
- Font size will be reduced by a factor of about 0.7; eg in
A4:
12pt will reduce to 8.5pt; 14pt will reduce to 10pt (and this is
usually the most suitable in the final newsletter); 17pt will reduce to
12pt; save (.pub) with a
suitable filename
- For each page: select
and
group all objects; put the cursor on the group where it changes to
"Move"; right-click; click on "Save as
Picture .."
- In "Save as
Type", scroll to the bottom of the list and select "Enhanced Metafile
(*.emf)"; save each page,
with different filenames (e.g. "p1", "p2", etc)
- Open another
Publisher document, 4 pages landscape, top and sides layout guides
0.7cm, bottom 1.0 cm; 2
columns; save (pub.) with a
different filename
- Manually add page
nos. in
text boxes at the bottom at the middle of each column, just below the
layout line: p8 ... p1 on 1st page; then copy to other pages and change
to
p2 ... p7, p6 ... p3, p4 ... p5; save this as a template for later
newsletters
- Insert the
appropriate
saved EMF files onto each page. But they're too large — so right-click
on each, click on "Format Picture"; click on the "Size" tab; make the
width 14cm; drag to the layout lines at top and sides;
drag a corner to resize if necessary (make sure the page number is not
covered); save
- Print double-sided from either the
final .pub file or the .pdf file (if printing the .pdf file in Adobe Reader, print all odd pages,
then turn over and print the even pages)
- Modify for other number of pages; eg for 4-page newsletter,
sheet 1 has p4/p1, sheet 2 has p2/p3; for 12-pages: p12/p1,
p2/p11, p10/p3, p4/p9, p8/p5, p6/p7; etc.
- Note that the even numbered page is always on the left, and
the page numbers on a page add up to 1 more than the total number of
pages; p1 is on sheet 1, p2 is on sheet 2, etc.
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